Process · People & team
A good start. A clean finish.
When a new employee joins, HR, IT, line managers and often facilities are involved — and the same applies when someone leaves. easydoo turns this into a process with clear tasks for everyone involved, so that everything is ready on day one and nothing is forgotten when someone leaves.
The situation
Where things get stuck today
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Checklists per department
HR, IT and line managers keep their own lists. Who has already done what is not visible.
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A bumpy first day
Laptop, badge or access are missing on the first working day — not a good first impression.
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Open access after leaving
Accounts stay active, equipment is not returned — a security and cost risk.
Process flow
From contract to last working day.
A process template that automatically distributes the right tasks every time someone joins or leaves.
- 1
Preparation
The process starts with the signed contract: workplace, hardware, access and documents are prepared.
- 2
First day
Everything is ready on the first day — welcome, introduction and contact persons are planned.
- 3
Induction
Induction meetings, training and check-ins during the probationary period are scheduled and documented.
- 4
Exit
When someone leaves, easydoo distributes the tasks: handovers, reference letter, return of equipment and revoking access.
- 5
Completion
With the last step completed, the exit is fully closed and documented.
How easydoo helps
What easydoo brings to the table.
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Process templates
Onboarding and offboarding as templates — with the right tasks depending on role, location or workload.
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Tasks for everyone involved
HR, IT, line managers and facilities receive their tasks automatically — with deadlines relative to the start date.
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Appointments & induction plan
Induction meetings, training and probation reviews are planned in the calendar.
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Access & equipment
Access rights, keys and hardware are recorded against the person — when they leave, it is clear what has to be returned.
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Personnel file
Contract, documents and meeting notes are kept securely in the dossier — visible only to authorised people.
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Visible progress
The process timeline shows what is done and what is still missing — for everyone involved.
Example
What it looks like day to day
HR records a new project manager starting on the 1st of the month. easydoo starts the onboarding process: two weeks beforehand, IT receives the task for laptop and accounts, the line manager plans the induction day, and facilities prepares the workplace and badge. Everything is ready on day one — and after three months, easydoo sends a reminder about the probation review.
Your benefits
What changes.
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A good first impression
Everything is ready on day one.
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Nothing forgotten
Every task has an owner and a deadline.
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Security
Access is reliably revoked when people leave.
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Less coordination
The process distributes the work — not HR by email.
Getting started
Productive within a few weeks.
You do not start from scratch: the process is ready as a template and is tailored to your organisation together with you.
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Understand the process
In a conversation, we clarify how the process runs today, who is involved and where it gets stuck.
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Adapt the template
Fields, steps, responsibilities and deadlines are tailored to the way you work.
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Roll out and expand
The team starts with the process — further processes are added when you are ready.
Not just a standard demo.
Your processes are the starting point.
We get to know your workflows and challenges. Then we show you concretely what your processes can look like in easydoo. A short conversation is all it takes to get started — free of charge and without obligation.
- 01
First conversation
We want to understand how your processes run today, what challenges exist and which systems you use.
- 02
Preparation
Based on your processes, we prepare concrete examples that show how easydoo can support you.
- 03
Second conversation
We show you what your processes can look like in easydoo and discuss the possibilities together.