Process · Finance & contracts
Contracts in view — deadlines under control.
Lease, maintenance, licence or supplier contracts: every contract has a term, a notice period and an owner. easydoo manages them centrally, with all documents and amendments — and sends reminders in good time instead of letting deadlines slip.
The situation
Where things get stuck today
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Contracts in many places
In a folder, on a network drive, as an email attachment: finding the currently valid contract takes time.
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Missed notice periods
Contracts renew automatically because nobody thought of the notice period.
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Unclear responsibility
Who manages, reviews and renews a contract has not been defined — or that person has left the company.
Process flow
From draft to renewal.
The entire lifecycle of a contract in one place.
- 1
Capture
The contract is recorded with partner, type, term, notice period, value and owner.
- 2
Review
Drafts are reviewed internally — legal, finance or management give their approval within the process.
- 3
Signature
The signed version is filed; amendments and correspondence stay with the contract.
- 4
Deadlines
easydoo reminds the owner in good time before the notice period expires.
- 5
Renewal
Renew, renegotiate or terminate: the decision is handled and documented as a task.
How easydoo helps
What easydoo brings to the table.
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Contract dossier
Every contract is a dossier with its own fields, contracting party, documents, amendments and notes.
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Deadlines & reminders
Terms and notice periods automatically trigger reminders and tasks — with lead time.
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Review & approval
Multi-level approvals with a traceable decision — who approved what and when?
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Versioned documents
Drafts, signed versions and amendments with versioning — the valid version is always clear.
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Linked to the partner
Contracts are linked to the supplier, customer or property — everything relevant is just a click away.
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Overview
Expiring contracts, contract volume and the deadlines of the coming months on one dashboard.
Example
What it looks like day to day
The maintenance contract for the telephone system has a six-month notice period. Three months before the deadline, the IT manager receives a task: renew or terminate? He obtains a comparison quote, management decides within the process — and the decision is documented with the contract, together with all the paperwork.
Your benefits
What changes.
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No missed deadlines
Reminders arrive in good time, with lead time.
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One place for everything
Valid version, amendments and correspondence together.
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Clear responsibility
Every contract has an owner.
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Better terms
Time to negotiate instead of silent renewal.
Getting started
Productive within a few weeks.
You do not start from scratch: the process is ready as a template and is tailored to your organisation together with you.
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Understand the process
In a conversation, we clarify how the process runs today, who is involved and where it gets stuck.
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Adapt the template
Fields, steps, responsibilities and deadlines are tailored to the way you work.
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Roll out and expand
The team starts with the process — further processes are added when you are ready.
Not just a standard demo.
Your processes are the starting point.
We get to know your workflows and challenges. Then we show you concretely what your processes can look like in easydoo. A short conversation is all it takes to get started — free of charge and without obligation.
- 01
First conversation
We want to understand how your processes run today, what challenges exist and which systems you use.
- 02
Preparation
Based on your processes, we prepare concrete examples that show how easydoo can support you.
- 03
Second conversation
We show you what your processes can look like in easydoo and discuss the possibilities together.