Process · Finance & contracts
Procurement with a system — decided in a traceable way.
Whether new laptops, a vehicle or a service: every purchase starts with a need and ends with a delivery. easydoo guides you through the steps in between — obtaining quotes, comparing, approving, ordering — and records who decided what and why.
The situation
Where things get stuck today
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Needs shouted across the office
Requests arrive by email or in the corridor. Nobody knows exactly what has been requested and what has already been ordered.
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Scattered quotes
Offers sit in different inboxes; the comparison happens in a separate spreadsheet.
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Unclear approvals
Who has to approve above which amount is not mapped — and decisions cannot be traced afterwards.
Process flow
From need to receipt of goods.
One end-to-end process instead of individual emails.
- 1
Need
Employees report their need via a form — with justification, budget and desired date.
- 2
Quotes
The purchasing manager obtains quotes and files them with the request for comparison.
- 3
Approval
Depending on the amount, line managers, finance or management approve the purchase.
- 4
Order
The order is placed and recorded with supplier and delivery date.
- 5
Receipt of goods
On receipt of goods, the delivery is confirmed; the invoice can be matched directly to the order.
How easydoo helps
What easydoo brings to the table.
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Purchase request
A structured form ensures that all the necessary information is there from the start.
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Quote comparison
Quotes are filed with the request; prices and terms can be compared directly in a table.
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Approvals by amount
Approval levels by amount or category — with a traceable decision and justification.
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Suppliers in context
Orders are linked to the supplier — including previous orders, contracts and experience.
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Connection to your ERP
Connectors and the REST API let you synchronise orders and creditors with your ERP.
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Status for everyone
Requesters can see at any time where their purchase stands — without having to ask.
Example
What it looks like day to day
Marketing needs a new trade fair stand. The request and budget are entered in the form, the purchasing manager obtains three quotes and files them with the request. Because the amount exceeds the limit, the request automatically goes to management. Once approved, the order is placed — and everyone can see the delivery date in the request.
Your benefits
What changes.
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Transparency
Every request has a visible status.
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Sound decisions
Approvals are documented and justified.
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Better prices
Quotes are compared systematically.
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Fewer queries
All information is complete from the start.
Getting started
Productive within a few weeks.
You do not start from scratch: the process is ready as a template and is tailored to your organisation together with you.
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Understand the process
In a conversation, we clarify how the process runs today, who is involved and where it gets stuck.
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Adapt the template
Fields, steps, responsibilities and deadlines are tailored to the way you work.
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Roll out and expand
The team starts with the process — further processes are added when you are ready.
Not just a standard demo.
Your processes are the starting point.
We get to know your workflows and challenges. Then we show you concretely what your processes can look like in easydoo. A short conversation is all it takes to get started — free of charge and without obligation.
- 01
First conversation
We want to understand how your processes run today, what challenges exist and which systems you use.
- 02
Preparation
Based on your processes, we prepare concrete examples that show how easydoo can support you.
- 03
Second conversation
We show you what your processes can look like in easydoo and discuss the possibilities together.