Process · Finance & contracts
Check, approve and release invoices — without the paper trail.
Incoming invoices have to be checked, approved by the right person and paid on time. With easydoo, this route is digital: every invoice reaches the person responsible, approval and release are documented, and accounting can see at any time what is ready for payment.
The situation
Where things get stuck today
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Invoices on the move
Paper invoices travel from desk to desk, PDF invoices get forwarded — and end up stuck somewhere.
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Missed discounts and deadlines
Because approval is missing, invoices are paid late; reminders and lost early-payment discounts are the result.
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Approval hard to prove
Who checked and approved an invoice, and when, is hard to demonstrate during an audit.
Process flow
From receipt to payment release.
Every invoice follows the same traceable route.
- 1
Receipt
Invoices arrive by email or are scanned and automatically captured as a document.
- 2
Review
The person responsible checks the invoice — do the service, quantity and price match the order?
- 3
Approval
Approval by the budget holder; for larger amounts according to the four-eyes principle.
- 4
Payment release
The invoice is released for payment and passed to accounting or the ERP.
How easydoo helps
What easydoo brings to the table.
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Digital receipt
Invoices from a shared mailbox are automatically captured as a document with supplier, amount and due date.
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Rule-based responsibility
Depending on cost centre, supplier or amount, the invoice automatically goes to the right person.
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Approval & four-eyes principle
Multi-level approvals with timestamps — rejections with a reason included.
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Due dates in view
Deadlines and reminders ensure that invoices and discount periods are not missed.
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Connection to accounting
Released invoices are passed to your finance system via connectors or the REST API.
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Audit-proof traceability
Every step is logged — checking, approval and release can be proven at any time.
Example
What it looks like day to day
An invoice from the IT partner arrives in the shared mailbox. easydoo captures it, recognises the supplier and assigns it to the IT manager for checking. He confirms the service, and the head of department approves it. Accounting sees the invoice in its “ready for payment” list — five days before the discount period ends.
Your benefits
What changes.
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Faster throughput
Invoices go straight to the right person.
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Take the discounts
Due dates are visible and met.
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Audit-proof
Approval and release are fully documented.
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Less paper
No more printing, passing on and filing.
Getting started
Productive within a few weeks.
You do not start from scratch: the process is ready as a template and is tailored to your organisation together with you.
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Understand the process
In a conversation, we clarify how the process runs today, who is involved and where it gets stuck.
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Adapt the template
Fields, steps, responsibilities and deadlines are tailored to the way you work.
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Roll out and expand
The team starts with the process — further processes are added when you are ready.
Not just a standard demo.
Your processes are the starting point.
We get to know your workflows and challenges. Then we show you concretely what your processes can look like in easydoo. A short conversation is all it takes to get started — free of charge and without obligation.
- 01
First conversation
We want to understand how your processes run today, what challenges exist and which systems you use.
- 02
Preparation
Based on your processes, we prepare concrete examples that show how easydoo can support you.
- 03
Second conversation
We show you what your processes can look like in easydoo and discuss the possibilities together.