Process · Finance & contracts
Review applications fairly. Implement decisions properly.
Foundations, funds, municipalities and associations constantly receive applications for support. easydoo manages each application from submission through review and the committee decision to payout and the final report — transparent for both the office and the committee.
The situation
Where things get stuck today
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Applications in many forms
Applications arrive by post, email or form, with varying documents — and are often incomplete.
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Time-consuming meeting preparation
For the committee meeting, applications, assessments and budgets are compiled in documents.
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Conditions without control
Whether instalments have been paid, conditions met and final reports submitted is not tracked systematically.
Process flow
From application to payout.
A clear process for the office, the committee and applicants.
- 1
Application
Applications are recorded or submitted via a form — with applicant, project, amount and documents.
- 2
Review
The office checks completeness and criteria and records its assessment.
- 3
Decision
The committee decides in a meeting or by circular resolution; the decision is communicated.
- 4
Payout
Payouts, conditions and reports are scheduled and tracked until the application is closed.
How easydoo helps
What easydoo brings to the table.
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Application dossier
Every application with applicant, project, budget, documents and correspondence in one place.
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Review against criteria
Your own fields for funding criteria and assessment — for fair, comparable decisions.
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Committee involved
Committee members see the applications, comment and vote — even between meetings.
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Meetings & minutes
Agenda built from the applications, resolutions in the minutes, follow-up tasks delegated directly.
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Instalments & reports
Payment instalments, conditions and reporting deadlines with reminders — through to completion.
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Reports
Contributions granted by area, year or region — for the annual report and strategy.
Example
What it looks like day to day
A cultural association applies via the web form for a contribution towards a festival. The office requests the missing budget, checks the criteria and puts the application on the agenda for the next board of trustees meeting. The board grants a contribution in two instalments. easydoo sends a reminder about the second instalment — as soon as the interim report has been received.
Your benefits
What changes.
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Fair decisions
Consistent criteria for all applications.
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Efficient meetings
Documents are prepared and complete.
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Controlled payouts
Instalments and conditions are tracked.
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Proven impact
Reports and figures for the annual report.
Getting started
Productive within a few weeks.
You do not start from scratch: the process is ready as a template and is tailored to your organisation together with you.
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Understand the process
In a conversation, we clarify how the process runs today, who is involved and where it gets stuck.
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Adapt the template
Fields, steps, responsibilities and deadlines are tailored to the way you work.
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Roll out and expand
The team starts with the process — further processes are added when you are ready.
Not just a standard demo.
Your processes are the starting point.
We get to know your workflows and challenges. Then we show you concretely what your processes can look like in easydoo. A short conversation is all it takes to get started — free of charge and without obligation.
- 01
First conversation
We want to understand how your processes run today, what challenges exist and which systems you use.
- 02
Preparation
Based on your processes, we prepare concrete examples that show how easydoo can support you.
- 03
Second conversation
We show you what your processes can look like in easydoo and discuss the possibilities together.